How to QC Your Reps on KakoBuy — The Complete 2025 Checklist
Master the art of quality control for W2C orders. This complete QC checklist covers shoes, clothing, and accessories — know exactly what to check before accepting your KakoBuy haul.
Why QC Is Non-Negotiable for W2C Buyers
Quality Control (QC) is the most important step in the W2C buying process. Once your package ships internationally, your options for resolving quality issues become extremely limited. A thorough QC review before shipping is your best — and often only — opportunity to catch defects and request replacements.
KakoBuy makes QC easy by providing a built-in QC photo request system. After your item arrives at their warehouse, you can request photos from multiple angles. The warehouse staff will photograph the item according to your specifications, giving you a detailed preview before you approve shipping.
The Universal QC Checklist
Apply this checklist to every item before approving shipment:
- 1
Check overall shape and silhouette against retail reference photos
- 2
Examine all logos, text, and branding for accuracy and placement
- 3
Inspect stitching quality — look for loose threads, uneven spacing, or skipped stitches
- 4
Verify color accuracy under natural lighting (warehouse photos can be misleading)
- 5
Check all hardware (zippers, buttons, buckles) for finish quality
- 6
Examine tags and labels for correct font, placement, and content
- 7
Look for any visible glue, stains, or manufacturing defects
- 8
Request photos of the packaging/box if relevant
Shoe-Specific QC Points
Shoes require the most detailed QC review. Here's what to check for each component:
**Upper**: Leather/mesh texture and consistency, stitching on panels, toe box shape, ankle collar construction, lace holes alignment.
**Midsole**: Color accuracy, foam density appearance, any visible seams or glue overflow, correct branding embossing.
**Outsole**: Tread pattern accuracy, rubber color, grip pattern depth, heel and toe construction.
**Insole**: Correct branding, cushioning appearance, proper fit within the shoe.
**Box**: Correct colorway label, size label accuracy, tissue paper and accessories.
For Jordan 1s specifically, check the ankle collar stitching (should be clean and even), the toe box shape (should be slightly rounded, not too boxy), and the Nike Air heel tag placement.
Clothing QC Points
Clothing QC is generally simpler than shoes but still requires attention:
**Fabric**: Check weight and texture — heavyweight hoodies should feel substantial, not thin. Compare to the seller's stated GSM (grams per square meter).
**Print/Embroidery**: Screen prints should be crisp with no bleeding or cracking. Embroidery should be tight with no loose threads or puckering.
**Construction**: Check seam alignment, hem straightness, and pocket placement. Asymmetrical seams are a common defect.
**Tags**: Wash tags, brand tags, and size tags should all be present and correctly placed. Font and content should match retail references.
**Fit**: If possible, request photos with the item laid flat and measured — this helps verify sizing accuracy.
How to Request QC Photos on KakoBuy
Step-by-step guide to requesting QC photos:
- 1
Log into your KakoBuy account and navigate to your orders
- 2
Find the order that has arrived at the warehouse
- 3
Click "Request QC Photos" and specify which angles you want
- 4
Common requests: front, back, side, sole (shoes), close-up of logo, tag photos
- 5
Wait 24-48 hours for the warehouse to photograph your items
- 6
Review photos carefully against retail reference images
- 7
Either approve shipping or request a replacement/refund
When to Accept vs. Reject
Guidelines for making the accept/reject decision:
Accept: Minor color variation that matches the batch standard
Accept: Slight asymmetry that is within normal manufacturing tolerance
Accept: Small scuff that will be hidden when worn
Reject: Visible logo inaccuracy or wrong placement
Reject: Significant color mismatch from retail reference
Reject: Loose stitching or visible manufacturing defects
Reject: Wrong size or colorway delivered
Reject: Damaged packaging for items where box condition matters
Conclusion
A thorough QC process is what separates experienced W2C buyers from beginners. Taking 15-20 minutes to carefully review your QC photos can save you from receiving a disappointing item. Use the checklists in this guide, compare against retail references, and don't hesitate to reject items that don't meet your standards.
Frequently Asked Questions
How many QC photos should I request?
For shoes, request at least 8-10 photos: front, back, both sides, top, sole, heel tag, and close-ups of the logo and stitching. For clothing, 4-6 photos is usually sufficient.
What if I'm not satisfied with the QC photos?
You can request additional photos or angles. If the item has a defect, contact KakoBuy support to request a replacement or refund before approving shipment.
Can I use KakoBuy Spreadsheet QC photos as a reference?
Yes — the QC photos on KakoBuy Spreadsheet are from previous buyers and give you a realistic preview of batch quality. Use them alongside retail references for comparison.
How long does QC take on KakoBuy?
Standard QC photo requests are typically fulfilled within 24-48 hours. During peak periods (Chinese holidays, sale events), it may take 3-5 days.